MARIN COUNTY BOARD OF SUPERVISORS
Agenda items will be heard at the time specified or later, depending on the progress of the meeting.
AGENDA
Tuesday, May 1, 2007
8:30 a.m
Convene in Open Session
Convene in Closed Session
1. Appointed Department Head evaluation (Director of Public Works) pursuant to Government Code Section 54957.
10:00 a.m. Reconvene in Open Session
Announcement from Closed Session.
2. Presentation of "Employee of the Month" Award, April 2007, to Judy Nagy of the Public Works Department.
3. Supervisor Arnold requesting resolution for Otis Finley Jr. for his bravery and wartime performance in World War II and his efforts in contributing to reform in the military.
4. Supervisor Adams requesting resolution proclaiming May 2007 as "Lyme Disease Awareness Month."
5. Supervisors Adams and McGlashan requesting resolutions bestowing the "Lifeboat Award" to Dr. Tom Cromwell, Larry Smith and Battalion Chief Ed Lynch, founders of the GET READY disaster preparedness program in Belvedere and Tiburon.
Recess as Board of Supervisors
10:15 a.m. Convene as the Marin County Housing Authority Board of Commissioners
6a. Reorganization of the Board.
6b. Approval of minutes of the meeting of April 10, 2007.
6c. Open time for public expression, up to three minutes per speaker, on items not on the Housing Authority agenda.
6d. Board of Commissioners' matters.
6e. Executive Director's Report.
6f. Request to authorize Executive Director to take actions necessary to exercise option to purchase a Below Market Rate ("BMR") property at 123 Headlands Court, Marin City, for the current BMR value of $217,000, using interim funds provided by the Community Development Agency, to retain the property in the BMR program.
Recommended actions: Authorize Executive Director to (i) exercise the option to Purchase and execute required documents; (ii) take necessary steps to borrow the interim funds; and (iii) approve related actions as detailed in staff report dated May 1, 2007.
6g. Authorize the submission of a grant proposal to the U.S. Department of Housing and Urban Development ("HUD"), in the amount of $128,533, for the Housing Choice Voucher ("HCV") Family Self-Sufficiency program for calendar year 2008.
Recommended action: Approve.
6h. Request to establish a late payment fee of $15.00 for all tenants of Marin Housing's public housing programs.
Recommended action: Approve actions as detailed in staff report dated May 1, 2007.
6i. Authorize the submission of grant proposal, in the amount of $778,488, to the U.S. Department of Housing and Urban Development ("HUD"), related to the Shelter Plus Care program, funded under the McKinney-Vento Homeless Assistance Act.
Recommended action: Approve.
Adjourn as the Marin County Housing Authority Board of Commissioners
Reconvene as Board of Supervisors
7. Approval of minutes of the meeting of April 10, 2007.
8. Board of Supervisors' matters.
9. Administrator's report.
10. Open time for public expression, up to three minutes per speaker, on items not on the Board of Supervisors' agenda.
11. Consent Calendar A (Items CA-1 through CA-6)
("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.)
12. Consent Calendar B (Items CB-1 through CB-2)
("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.)
13. Supervisor Arnold presenting report on recent activities of the North Coast Railroad Authority ("NCRA").
14. Request from the Health and Human Services Director to authorize President to execute agreement with The Abaris Group, in the amount of $371,850, regarding the Marin County Health Care Safety Net.
Recommended action: Approve.
15. Request from the County Administrator, on behalf of Supervisor McGlashan, to send a letter in support of SB 578, a bill that would require manufacturers of high production volume chemicals to provide the State with environmental health information on the chemicals.
Recommended action: Approve.
16. Request from the Department of Public Works to send a letter in support of SB 286 related to allocation of bond proceeds for local street and road purposes.
Recommended actions: Approve.
10:30 a.m.
17. Hearing: Resolution levying an additional penalty assessment upon certain fines, penalties, and forfeitures imposed and collected by the Marin County Courts for specified criminal offenses, for deposit into the Emergency Medical Services Fund.
Recommended actions: Conduct scheduled public hearing and consider adopting resolution.
18. Presentation from the Department of Health and Human Services, Division of Aging, on the Area Plan for Aging FY 2007-08 Annual Update.
Recommended actions: Approve the Plan and authorize President to sign Letter of Transmittal.
19. Request to adopt resolution authorizing the County Administrator, based upon favorable conditions, to execute documents relating to the restructuring and refinancing of Tobacco Securitization Bonds through the Golden Gate Tobacco Funding Corporation, subject to final County Counsel review.
Recommended action: Adopt resolution.
20. Request from the Department of Public Works to approve actions related to the California Park Hill Tunnel Rehabilitation and Multi-Use Pathway Project.
Recommended actions: (a) Authorize President to execute Fifth Addendum to Agreement with Earth Tech, Inc., increasing the contract by $469,540 for a total contract amount not to exceed $3,302,761, for professional services related to the Project; (b) authorize President to execute First Amendment to the cost-sharing agreement with the Sonoma-Marin Area Rail Transit ("SMART") District; and (c) approve related budget actions as detailed in staff report dated May 1, 2007.
21. Appointments:
a. Children & Families Commission
One At-Large term expiration (Alicia Suski, incumbent).
Recommended action: Schedule appointment for May 22, 2007.
One vacancy representing District 4 due to the resignation of Jessica Avalos.
Recommended action: Schedule appointment for May 22, 2007.
22. Human Resources Quarterly Position Classification/Equity Adjustments. On the recommendation of the Human Resources Director, the following FY 2006-07 classification studies/equity adjustments are recommended for approval:
a. Request from the Human Resources Director and the Auditor-Controller to approve 5.5% salary adjustment for the classification of Payroll Accountant (Class #0369); and change Fair Labor Standards Act status to non-exempt, effective May 20, 2007.
Community Development Agency:
b. Request from the Directors of Human Resources and the Community Development Agency to approve 3.6% salary adjustment for the classification of Environmental Planning Coordinator (Class #0634), effective May 6, 2007.
County Counsel:
c. Request from the Human Resources Director, effective May 20, 2007, to approve actions related to revising the job class specification and amending the Bargaining Unit-Fringe Group for Probate Specialist classification (Class #1357), as detailed in staff report dated May 1, 2007.
Health and Human Services:
d. Request from the Directors of Human Resources and Health and Human Services, effective May 6, 2007, to approve 11.5% salary adjustment for the classification of Medical Director -- Mental Health (Class #1333) and adopt related salary range, as detailed in staff report dated May 1, 2007.
Parks and Open Space:
e. Request from the Directors of Human Resources and Parks and Open Space, effective May 6, 2007, to approve 2.57% salary adjustment for the six Service Employees International Union ("SEIU") 949 Ranger classifications, as detailed in staff report dated May 1, 2007.
Probation:
f. Request from the Director of Human Resources and Chief Probation Officer, effective May 6, 2007, to approve 8% salary adjustment for the classification of Mediation Services Manager (Class #1273).
Recommended actions: Approve items 22a -- 22f.
Recess as Board of Supervisors
11:00 a.m. Convene as the Marin County Flood Control and Water Conservation District Board of Supervisors
23a. Approval of minutes of the meeting of April 3, 2007.
23b. Open time for public expression, up to three minutes per speaker, on items not on the Flood Control and Water Conservation District Agenda.
23c. Board of Supervisors' matters.
23d. Request to take actions related to accepting easements from the Tamalpais Valley Improvement Club ("TVIC") for the Marin Avenue drainage improvement project.
Recommended actions: (i) Authorize President to execute Certificate of Acceptance of Grant of Interest in Real Property for the Easement Deed from TVIC; and (ii) authorize President to execute Certificate of Acceptance of Grant of Interest in Real Property for the Temporary Construction Easement from TVIC and Tamalpais Community Services District.
23e. Hearing: Consideration of actions related to proposed Ross Valley Watershed Storm Drainage Fee.
Recommended actions: Consider adopting resolution authorizing issuance of a mail ballot and calling for a special mail ballot election for June 25, 2007, for submittal of a proposed annual storm drainage fee and adopting procedures for the conduct of the election.
Adjourn as the Marin County Flood Control and Water Conservation District Board of Supervisors
Reconvene as Board of Supervisors
24. Closed Session:
a. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of Case: In Re Marriage Cases 49 Cal.Rptr.3d 675, Review Granted, Previously published at 143 Cal.App.4th873.
b. Conference with legal counsel regarding existing litigation pursuant to California Government Code Section 54956.9(a). Name of Case: Paulsen v. County of Marin. U.S. District Court, No. C 07 1944 JL.
1:30 p.m. Reconvene in Open Session
Announcement from Closed Session.
25. Request from the Community Development Agency to take the following actions related to the East Shore Wastewater Improvement Project:
a. Authorize staff to apply to the State I-Bank for a low interest loan not to exceed $700,000, for Phase 1 construction project financing; and
b. Approve the construction bidding documents for the construction of the first phase of the project and direct clerk to advertise for bids;
c. Consider (i) adopting resolution approving the boundary map for the proposed Marshall Phase 1 Community Wastewater System Assessment District; (ii) adopting resolution preliminarily approving Engineer's Report and setting date for hearing on the proposed Community Wastewater System Assessment District; and (iii) approving mail bail ballots and directing staff to mail them.
Recommended actions: Approve 25a -- 25c.
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CONSENT CALENDAR A (Items CA-1 through CA-6)
("Consent Calendar A" reflects those agenda items that have prior policy approval from the Board and do not exceed $500,000 in cost.)
CA-1. Board of Supervisors:
a. Supervisor Arnold requesting resolution proclaiming May 2007 as "Mental Health Month" and requesting resolutions commending the following Mental Health Board "Celebrating the Uncelebrated" honorees: Tim Baseheart, Kay Blackwill, Pamela Laube, Toni-Marie Lehmann, Jeffrey Levin, Sadegh Nobari, Peter Planteen and Marie Tannyhill.
b. Supervisors Adams and Brown requesting resolution proclaiming April 24, 2007, as "Equal Pay Day."
c. Supervisor Adams requesting acceptance of recommendations of the Andrea Fox Fund Grant Selection Committee for FY 2007-08 funding proposals, as detailed in staff report dated May 1, 2007.
CA-2. County Administrator:
a. Adopt Resolution No. 2007-_____ continuing the local emergency declarations for the County of Marin, related to severe storm damage, in conformance with Government Code Section 8630.
b. Authorize President to execute a Consent Waiver for Steefel, Levitt & Weiss, a professional law corporation, for providing legal contract services in developing a lease agreement with the Marin Community Clinic at the County's Health Campus in the Canal area of San Rafael.
CA-3. Health and Human Services:
NOTE: Agreement in item CA-3a is a renewal of an existing agreement that was included in and funded in the FY 2006-07 budget.
a. Authorize President to execute agreement with CaliforniaKids Healthcare Foundation, in an amount not to exceed $130,000, to continue expansion of dental access for children and youth insured by CalKids.
b. Authorize President to execute amendment to the agreement with Mary McGovern Gebhardt, increasing the contract by $20,000 for a total contract amount of $120,000, for organizational development consultation.
c. Authorize President to execute amendment to the agreement with Community Action Marin, increasing the contract by $5,604 for a total contract amount of $120,605, to provide job training and related services for older Marin County residents.
d. Request to adopt Resolution No. 2007-___ authorizing the Health and Human Services Director to execute FY 2007-10 Multi-Year Combined Negotiated Net Amount ("NNA") and Drug Medi-Cal ("DMC") Single State-County agreement and any additional documents required by the agreement for continuation of federal and state funding of alcohol and drug program services.
CA-4 Information Services and Technology:
Authorize President to execute addendum to the agreement with Marinfo LLC, increasing the contract by $60,400 for a total contract amount of $184,400, to develop and maintain the MIDAS/marin.org community, which includes administration, financial, help desk and web master support.
CA-5. Public Works:
a. Approve temporary closure of Kent Avenue and College Avenue in Kentfield on Monday, May 28, 2007, from 7:45 a.m. until 9:30 a.m. for the annual Marin Memorial Day Races.
b. Request to approve plans and specifications and direct clerk to advertise for bids for the 2007 Pavement Rehabilitation Program Phase 1, Southern Region. (Engineer's estimate $800,000). (Project No. ER06045a)
c. Request to approve plans and specifications and direct clerk to advertise for bids for the 2007 Pavement Rehabilitation Program Phase 2, Northern Region. (Engineer's estimate $940,000). (Project No. ER06045b)
d. Authorize President to execute First Addendum to the agreement with TransTech Systems, Inc., increasing the contract by $34,350 for a total contract amount of $82,075, for the proposed upgrade of the Marin County Jail electronic control panels. (Project No. CAP-94016-01)
e. Request to award contract to lowest responsive bidder, Mike Brown Electric Company, in the total amount of $125,279, for the North San Pedro Road Overhead to Underground Service Conversion Garden Ave. to La Pasada Project. (Project No. ECMCLD)
f. Request to adopt Resolution No. 2007-___ authorizing President to execute Quitclaim Deed to the Town of Fairfax to transfer Sir Francis Drake Boulevard roadway easements.
g. Approve award of Request for Proposal ("RFP") No. 2466 to All Star Fire Equipment of Hayward, CA, in the amount of $35,568.28, for municipal fire hoses for the Marin County Fire Department.
h. Request to amend ergonomically approved office chair vendor selection list, per Invitation For Bid #2453, as detailed in staff report dated May 1, 2007.
CA-6. Treasurer:
Monthly report of County, Schools, and District Investments as of March 31, 2007.
CONSENT CALENDAR B (Items CB-1 through CB-2) (Four affirmative votes required)
("Consent Calendar B" reflects those agenda items requiring four affirmative votes relating to budgetary matters.)
CB-1. Health and Human Services:
a. Request to (i) accept State Department of Health Services Children's Outreach, Enrollment, Retention, and Utilization ("OERU") Activities grant in the amount of $720,901, for expanded One-Stop enrollment of low-income children in healthcare services; and (ii) approve related personnel and budget actions as detailed in staff report dated May 1, 2007.
b. Request to (i) approve personnel adjustments in the Public Health and Communicable Disease program to improve delivery of services to the community; and (ii) approve related personnel and budget actions as detailed in staff report dated May 1, 2007.
CB-2. Library:
Request from the Director of County Library Services to accept the following donations and approve budget actions as detailed in staff report dated May 1, 2007:
a. $20,000 from the Friends of the Marin County Free Library
b. $445 from anonymous donors.
c. $250 from the Novato Republican Women, Federated.