| Affidavits of Registration – cancelled |
Keep original for 5 years, or scan and destroy original following first general election after date of cancellation |
EC17000 |
| Applications for VBM ballots |
22 months after date of federal election
6 months after state or local election |
EC17504(b)
EC17505(b) |
| Ballots – all voted, spoiled, cancelled, surrendered VBM ballots, and ballot receipts |
22 months after date of federal election
6 months after state or local election |
EC17301-02*
EC17505-06 |
| Ballot envelopes — voted VBM |
22 months after date of federal election
6 months after state or local election |
EC17301(4)
EC17302(4) |
| Ballot envelopes — voted provisional |
22 months after date of federal election
6 months after state or local election |
EC17301-02 |
| Index to affidavits of registration (EC2180) |
Make copy in Jan. of odd numbered years and keep on CD for 5 years |
EC17301-02 |
| Financial Statements of elected County Supervisors and their committees |
Indefinitely |
Political Reform Act
Sec. 81009 |
| Financial Statements of all other candidates and committees for office of County Supervisor |
5 years |
Political Reform Act
Sec. 81009 |
| Financial statements of all candidates and committees except County Supervisors |
7 years |
Political Reform Act
Sec. 81009 |
| Index used in election |
22 months after date of federal election
6 months after state or local election |
EC17303-04* |
| New resident voter applications (Specified in 3400) |
22 months after date of federal election
6 months after state or local election |
EC17506 |
| Nominations documents |
Keep for 4 years after expiration of term of office. Public may view, but not copy. |
EC17100 |
| Petitions — all types |
8 months after certification of results of election for which petition qualified, or, if not qualified, 8 months after certification of petition by elections official. Public access restricted (GC6253.5) |
EC17200
EC17400 |
| Vote Center— documents designating |
22 months after date of federal election
6 months after state or local election |
EC12286
EC12327 |
| Precinct maps from November even year general elections |
File with Secretary of State who keeps them for 12 years. If no change from maps currently on file, submit a written statement of that fact to the Secretary of State after general election. |
EC17501 |
| Election Workers – Applications (Specified in Sec. 12300) |
22 months after date of federal election
6 months after state or local election |
EC17502(b)(2)
EC17503(b)(2) |
| Election Workers – Appointment Notices |
22 months after date of federal election
6 months after state or local election |
EC17502-03 (b)(3) |
| Election Workers Oath of Office (required by EC 12321) |
22 months after date of federal election
6 months after state or local election |
EC17502-03 (b)(1) |
| Election Workers nominations for appointment by the county central committees (Sec. 12306.) |
22 months after date of federal election
6 months after state or local election |
EC17502-03 (b)(4) |
| Roster-Index (14109) including challenge list and assisted voters list (on back cover) |
5 years after date of election. May preserve rosters by scanning them and destroying original after next general election. |
EC17300
EC17303-04* |
| Tally sheets – 2 |
22 months after date of federal election
6 months after state or local election |
EC17303-04* |