Provisional Ballot Counting Guidelines

Lynda Roberts, Registrar of Voters, Elections
Condition Action Count/Don't Count Reason
Voter in active file. Count ballot.
Voter in inactive file at same address as on provisional envelope. Restore voter to active. Count ballot. Appears voter has been continuously registered at same address in Marin County.
Voter not in active or inactive file. Send voter a registration card. Do not count ballot. Voter is not registered to vote.
Voter is in inactive file. Both current and prior addresses on envelope are in Marin County, and do or do not match the address in the inactive file. Change voter's address to the current address on the provisional envelope. Count ballot. This is a fail safe voter who is registered to vote in Marin County but moved within County and did not reregister.
Voter's current address on envelope does not match the address in the inactive file, but both addresses are in Marin County. Voter has written prior address on envelope that is outside of County. Date on envelope shows that voter moved before E-15. Send voter a new registration card. Do not count ballot. Voter did not continuously reside in Marin County and did not register to vote in County by the registration deadline.
Voter's current address on envelope is outside of Marin County. Voter is in inactive file. Confirm that forwardable post card was sent to voter at current address outside county and voter confirmed move. Do not count ballot. Voter must be a registered voter in Marin County.
Voter registered after the 15 day registration deadline for election. Do not count ballot. Voter must have been registered by deadline.
Voter writes a business or mailing address as current residence address on envelope. Voter is in active file. Check voter's signature. Count ballot if signature matches and voter is in ACTIVE file. Voter's residence address is the address on file in the elections office.
Voter voted in a different precinct from the one where he/she lives. Duplicate ballot to count only those races that the voter is qualified to vote for, based on his/her residence address. Count duplicated ballot. Permitted by Election Code.
Voter has not signed provisional envelope. Do not count. Provisional envelope must be signed.  
Voter has signed the provisional ballot envelope, but has not provided current address on envelope. Voter is in active file. Check voter's signature. Count ballot if signature matches and voter is in the ACTIVE file. Voter's residence address is address on file in the elections office.
System shows that voter has already voted at the polls. If voted at polls, check Roster of precinct where voter cast the provisional ballot to see if voter also signed next to name. If voter signed Roster, investigate further. Voter may have signed Roster in error. If voter voted at one polling place and cast a provisional ballot at another, do not count ballot. Voter cannot vote more than once.
System shows that voter has already voted by mail. Do not count ballot. Voter cannot vote more than once.
Voter is in cancelled file. Check to make sure that voter was sent a forwardable post card to confirm move, etc. Do not count ballot unless office has cancelled voter in error. Unless office has cancelled voter in error, voter must re- register in order to vote.

Rev. 6/8/2011