Account for Mailed Ballots Returned From Polls

Lynda Roberts, Registrar of Voters, Elections

Background

On the day after Election Day, office staff opens the plastic bags of vote by mail ballots returned from each polling place. Staff members log and count the number of Vote by Mail ballots returned to confirm the number of ballots returned is the same number reported by the poll workers.

Procedures

Account for Vote by Mail Ballots Returned from Polls

Work with one polling place bag at a time.

  1. Write the total number of vote by mail ballots from the bag label on the VBM Ballots Returned from the Polls log sheet. If there is no number on the bag, write NR (not recorded) on the log sheet.
  2. Unseal the bag and count the total number of ballots returned.
  3. Record the total number of ballots you counted on the log sheet.
  4. Compare the total number of VBM ballots reported by the Inspector with the number of VBM ballots you counted.
  5. If you counted fewer ballots than the number of ballots the Inspector recorded on the bag label:
    • Recount the ballots.
    • If you still count fewer ballots, ask Logistics to check the Deputy and Chief bags, the blue VBM overflow bag, and the ballot box and supplies used in the precinct for additional ballots.
    • Refer matter to Assistant Registrar for follow-up.
  6. If you counted more ballots than the number on the bag label:
    • Recount the ballots from each precinct.
    • If you still count fewer ballots, refer matter to Assistant Registrar.
    • Put the ballots into a mail tray for sorting, and processing.
  7. Continue the same process for every precinct until finished.

Procedures.canvass.account for vote by mail ballots returned from polls.doc Rev. 6/07/1011