Board of Supervisors Meeting Highlights

Board of Supervisors

Meeting Date: 12/12/2017

Board agendas are posted on the Thursdays prior a Tuesday meeting. Board agendas usually are posted between noon and 3 p.m. Use the Cyberagenda page to view complete agendas, meeting minutes and links to webcasts.

Highlights of the December 12, 2017 Board Meeting:

  1. Employee of the Month
  2. Update on Dental Clinic and Special Clinics Integration
  3. Addendum to Marin Economic Forum Agreement
  4. Stretch Assignment Program for Employees
  5. Loan for Gnoss Field Reconstruction Project
  6. Prohibiting Long Vehicles from Windy and Narrow Roads
  7. Issuance of Tax-Exempt Conduit Obligations
  8. Use of Housing Trust Funds for Point Reyes Station Property
  9. Purchase of San Geronimo Golf Course
  10. Appointments to Advisory Boards and Commissions
  11. Appeal about Use of Former Seminary Property
  12. Mandatory Mediation for Certain Rent Increases

1. Employee of the Month

Preview

No earlier than 9:30 a.m., following the conclusion of a closed session, the Board will present the Employee of the Month award for November 2017 to Diane Patterson of the Board of Supervisors' Clerk of the Board Office.

Review

Supervisor Rice read the following:

Diane doesn’t just run “the show” – as in the televised and webcast Board of Supervisors meetings. Diane retains a wealth of institutional knowledge in all matters related to official County business of the Board of Supervisors.  
 
She oversees the voluminous public documentation that goes along with each Board meeting and makes sure it is properly posted in advance and archived for the future. She works closely with the Board President and County Administrator’s Office to schedule and orchestrate the meetings. She also supervises the collection of historic Board records and documents, and has held statewide leadership positions within her professional associations such as the California Clerk of the Board of Supervisors' Association (CCBSA) and the California Association of Clerks and Election Officials (CACEO).  As a champion of transparency, Diane is driven to make all information accessible to everyone – with integrity, kindness, professionalism and innovation. 
 
Congratulations, Diane, on your excellence in serving the County of Marin and receiving the honor of Employee of the Month.

Need more info?

Contact: Mary Hao, Director, Department of Human Resources 


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2. Update on Dental Clinic and Special Clinics Integration

Preview

The Board will hear a request from the Department of Health and Human Services (HHS) to provide an informational update regarding the status of HHS Dental Clinic and Specialty Medical Clinic integration. On September 12, the Board unanimously approved the HHS recommendation to close County-operated dental and specialty health clinics. HHS worked with Marin Community Clinics to ensure an effective transition of care of all County patients following the integration in November.  

Review

The Board received the informational update.

Need info? See the staff report about clinic integration.

Contact: Dr. Grant Colfax, Director, Department of Health and Human Services

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3. Addendum to Marin Economic Forum Agreement

Preview

The Board will hear a request from the County Administrator to authorize the Board President to execute a first addendum to the agreement with the Marin Economic Forum (MEF), increasing the amount by $100,000 for a total contract amount of $250,000, to support strategic planning and fundraising efforts. MEF works to retain and attract targeted industries, enhance social equity, protect the environment, provide economic data, and encourage a sustainable economy in Marin. The agreement was authorized in May 2017. MEF had a lapse in executive leadership, leading to a fundraising shortfall.

Review

The Board authorized the Board President to execute the agreement addendum.

Need more info? See the staff report about the addendum to the Marin Economic Forum agreement.

Contact: Matthew Hymel, County Administrator


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4. Stretch Assignment Program for Employees

Preview

The Board will hear a request from the Department of Human Resources to approve a pilot stretch assignment program for County employees and to provide incentives to eligible current employees when they provide written irrevocable advance notice of their separation from County service. Employees have consistently responded that they would like additional opportunities for growth and development in their careers at the County. The County and its labor organizations have agreed to a six-month pilot program that allow up to 10 employees to spend not more than 25 percent of their work week (approximately one day a week) in an alternative work unit or department, working on a project that is predefined by both the employee and the hosting department.

Review

The Board approved the pilot stretch assignment program for County employees.

Need more info? See the staff report about the pilot stretch assignment program.

Contact: Mary Hao, Director, Department of Human Resources

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5. Loan for Gnoss Field Reconstruction Project

Preview

The Board will hear a request from the Department of Public Works to authorize a one-time loan of $1.1 million from the General Fund to the Special Aviation Enterprise Fund for the Gnoss Field Airport Runway Reconstruction Project. The construction contract of nearly $2.3 million was awarded in August 2017 to Team Ghilotti. Naturally-occurring asbestos was discovered at the site in October 2017, which prompted a change in the work plan and an increase in costs. The Board has a longstanding policy against using General Fund money for the airport. The proposed loan would cover the costs, and staff would work to identify alternative financing options to repay the loan.

Review

The Board authorized the one-time loan.

Need more info? See the staff report about the proposed loan for the Gnoss Field Reconstruction Project.

Contact: Raul Rojas, Director, Department of Public Works

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6. Prohibiting Long Vehicles from Windy and Narrow Roads

Preview

The Board will consider the first reading of an ordinance prohibiting motor vehicles in excess of 30 feet from certain specified narrow and windy roads where the length of the vehicles pose a traffic hazard. An ordinance with restrictions on vehicles over 36 feet long on narrow and windy roads was adopted in December 2014. A study showed 32-foot buses need to cross the road's centerline to negotiate curves, such as on Muir Woods Road. Staff recommends that the ordinance be revised to prohibit vehicles of more than 30 feet. Staff recommends that the Board schedule a merit hearing for 10:30 a.m. January 9, 2018.

Review

The Board conducted the first reading and scheduled a merit hearing for 10:30 a.m. January 9, 2018.

Need more info? See the staff report about the prohibition of long vehicles from some narrow and windy roads.

Contact: Bob Goralka, Principal Civil Engineer, Department of Public Works

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7. Issuance of Tax-Exempt Conduit Obligations

Preview

The Board will conduct Tax Equity and Fiscal Responsibility Act (TEFRA) hearings about requests for issuance of tax-exempt conduit obligations. The first request is for up to $7 million for the benefit of the Marin Horizon School to refinance capital improvements to certain facilities in Mill Valley. The second request is for up to $24 million to refinance capital improvements to certain educational facilities of The Branson School in Ross. Federal law requires a public hearing before the Board to any bond issuance by the California Enterprise Development Authority for projects under the County's jurisdiction. Staff recommends that the Board conduct the hearing and consider adopting a resolution approving the issuance of bonds.

Review

The Board conducted the TEFRA hearings and adopted resolutions to issue the bonds.

Need more info? See the staff report about the issuance of TEFRA obligations for the Marin Horizon School and The Branson School.

Contact: Dan Eilerman, Assistant County Administrator

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8. Use of Housing Trust Funds for Point Reyes Station Property

Preview

The Board will hear a request from the Community Development Agency to consider a funding request of $110,000 from the Marin County In-Lieu Housing Trust Fund to the Community Land Trust Association of West Marin (CLAM) for the purchase of the property at 31 Giacomini Way, Point Reyes Station. The home would be converted to permanently affordable homeownership and sold to a family with an annual income of no more than 80 percent of the area median income. The purchase would demonstrate the acquisition for the preservation strategy endorsed by the Board during previous workshops on housing affordability. 

Review

The Board approved the funding request from the trust fund.

Need more info? See the staff report about the funding request.

Contact: Leelee Thomas, Senior Planner, Community Development Agency

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9. Purchase of San Geronimo Golf Course

Preview

No earlier than 11 a.m., the Board will conduct a hearing following a request from Marin County Parks to adopt a resolution confirming the County’s agreement with the Trust for Public Land (TPL) for the purchase of real property and certain improvements associated with the San Geronimo Golf Course. The County did not comply with Government Code noticing requirements prior to its November 14 agenda item on the property acquisition. County Counsel said the notices publicized for the previous hearing substantially complied with requirements, allowing the County to proceed with the transaction. Out of an abundance of caution, County Counsel recommended re-noticing for December 12 and Board confirmation of previous actions. On September 22, TPL, a national nonprofit, signed a non-binding agreement to purchase the golf course from the Lee Family Trust with the intent of selling and transferring the property to the County at a future date for park purposes. Marin County Parks is interested in restoring the property’s stream flow to natural conditions and creating a greenbelt linking the valley’s rural villages. The County estimates that $3.91 million of the purchase price would come from County funds with the remainder from outside sources. If sold to a private buyer, the property – which includes critical habitat for endangered salmon – could be developed into a resort or used for other commercial recreational purposes.

Review

The Board conducted the hearing and adopted the resolution.

Need info? See the staff report about the proposed purchase of the San Geronimo Golf Course.

Contact: Chris Chamberlain, Assistant Director, Marin County Parks


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10. Appointments to Advisory Boards and Commissions

Preview

The Board will consider one vacancy on the Disaster Council, one on the Health Council of Marin, and one on the Major Crimes Task Force Oversight Committee.

Review

The Board made the following appointments:

Disaster Council: Joe Chinn

Health Council of Marin: J. Bridget Gleason

Major Crimes Task Force Oversight Committee: Daniel Falzon

Need more info? See the agenda for details on the interviews/appointments, or the Boards and Commissions webpage.

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11. Appeal about Use of Former Seminary Property

Preview

No earlier than 1:30 p.m., the Board will conduct a hearing to consider of the North Coast Land Holdings Appeal of Master Plan Extension Denial and their appeal of Suspension of Preparation of Environmental Impact Report for the North Coast Land Holdings Project (Community Plan Amendment, Master Plan Amendment, Design Review, Master Use Permit, Tentative Map, and Tree Removal Permit.) A Master Plan extension would give the County sufficient time to process a new application and start preparing an environmental impact report (EIR) for the new application for the former Golden Gate Baptist Theological Seminary property in unincorporated Strawberry. The property owner proposes 304 housing units and a graduate school, replacing the seminary, of about 1,000 students.

Review

The Board conducted the hearing and adopted a resolution denying the extension of the Master Plan and adopted another resolution denying the owner's appeal.

Need more info? See the staff report and the news release about the North Coast Land Holdings appeal.

Contact: Tom Lai, Assistant Director, Community Development Agency

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12. Mandatory Mediation for Certain Rent Increases

Preview

No earlier than 5:30 p.m., the Board will conduct a hearing for an ordinance establishing a Rental Housing Dispute Resolution Program, known as mandatory mediation, for rent increases above five percent for dwellings in unincorporated areas. On December 5, the Board heard a presentation and conducted a hearing to consider the recommendation from the Board's Housing Subcommittee. The Board elected to conduct a first reading for the Rental Housing Dispute Resolution ordinance and directed staff to return with a provision for data collection and Residential and Tenant Landlord Relations ordinance with staff has identified a suitable date and done outreach with stakeholders.

Review

The Board conducted the hearing and adopted the ordinance.

Need info? See the staff report about Rental Housing Dispute Resolution.

Contact: Leelee Thomas, Senior Housing Planner, Community Development Agency


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