Administrative Technologies of Marin (ATOM)
The ATOM project started after the County underwent significant organizational and leadership changes during the recovery from the national economic downturn in 2009-2012. Many of the changes took place within the departments responsible for providing the County’s administrative functions. The Board of Supervisors provided for the formation of the Administrative Services team, led by the County Administrator and composed of the departments of Finance, Human Resources, and Information Services and Technology. The goal was to collaborate needs assessments and strategic planning.
Working across departmental lines, the Administrative Services team set a course for continual improvement in the management of County resources. Taking inventory, the team decided the County needed to overhaul its software systems to increase efficiencies and keep up with technological advances. The ATOM project, which has evolved with fresh tech advances the past few years, is designed to enhance and standardize business processes and to save the County money over the long run relative to continued use of its existing software system. The Board approved a $14 million project budget in December 2014 and entered into a contract with vendor Tyler Technologies. The implementation of the finance component was completed in 2016, and the human capital management (HCM) component is on schedule to go live in the first quarter of 2020.
Latest Project Update
The Board of Supervisors will hear a request September 24, 2019, from the County Administrator to receive a status report regarding ATOM project implementation. The human capital management (HCM) and payroll phase has taken longer than originally planned mostly because of system changes and a business merger between vendor Tyler Technologies and another company. Staff plans to update the Board on the implementation process for employee timekeeping and payroll.
ATOM Project Update, Board Letter – September 24, 2019
- Winter to Summer 2013 - This phase is complete.
- Summer 2013- This phase is complete.
- Phase 1B
- Continuous business process improvements.
- Phase 2
- Complete requirements for RFP.
- Fall 2013 to Winter 2014 - This phase is complete.
- Phase 3
- Select Software
- Finalize legal contract and SOW for software
- December 9, 2014 - Board approved contract with Tyler Technologies for MUNIS software product after a thorough selection process.
- Phase 4 - This phase is ongoing.
- Implement new software - phased approach.
- Implement MUNIS Finance, June 2016 - This is complete.
- Implement MUNIS Human Capital Management - This is ongoing.
- ATOM Business Case
- ATOM Charter
- Board letter for contract with Plante Moran, PLLC, February 7, 2012
- Contract agreement with Plante Moran, PLLC, February 7, 2012
- Presentation from Board of Supervisors Workshop, January 29, 2013
- Presentation from Board of Supervisors Workshop, July 30, 2013
- ATOM Project Status, July 2013
- Presentation to Board of Supervisors, October 29, 2013
- Request For Proposal – October 29, 2013
- Addendum 1 Update to minimum criteria – November 08, 2013
- Pre-Proposal Meeting Presentation - November 14, 2013
- Addendum 2 Change in Proposal Due Date - November 15, 2013
- Addendum 3 Clarification of RFP Requirements - November 20, 2013
- Addendum 4 Pre-Proposal Conference Sign-In Sheet – November 22, 2013
- Addendum 5 Vendor Questions and Answers – November 22, 2013
- Current State - Business Process Maps - December 2, 2013
- ATOM Project Update, Board Letter - June 17, 2014
- ATOM Project Update, Board Presentation - June 17, 2014
c/o County Administrator’s Office
3501 Civic Center Drive, Room 325
San Rafael, CA 94903
Phone (415) 473-2954