SB272 Enterprise Software Catalog

Charlie Haase, Chief Information Officer, Information Services and Technology
Senate Bill No. 272, CHAPTER 795:
An act to add Section 6270.5 to the Government Code, relating to public records.
[ Approved by Governor October 11, 2015. Filed with Secretary of State October 11, 2015.
Effective Date: July 1, 2016.]
System Name System Vendor System Product Brief Statement of System's Purpose Categories or Types of Data Custodian Department Frequency Data is Collected
(Daily, Weekly, Monthly, Qtrly, Annually)
Frequency Data is Updated
(Daily, Weekly, Monthly, Qtrly, Annually)
Ag Forward Marin County IST Ag Forward Weights and Measures and MOCA programs Accounts Receivable Ag, Weights & Measures Daily Daily
AllScripts Marin Medical Practice Concepts, Inc. AllScripts Medical records system with both electronic health record (EHR) and practice managment (PM) applications for the County's remaining health clinics (STD, TB, IZ). Medical records Health and Human Services N/A N/A
AutoCAD AutoDesk AutoCAD Products Engineering plans, surveying, architectural, Plans, plots, renderings Public Works, Community Development and County Fire Daily Daily
BMI Digital Reel BMI Imaging Digital Reel commercial product used by ARCC staff to view old recorded document and historical mapping records. Microfilmed Images of OR and Vital Statistics that are converted to Digital by contract, allowing viewing for both Public and Staff. Allows for the public search of the Publicly available recorded documents Data Sets include: MC Public records: Codified Books 1856-1923, Deeds 1850-1922, Grantee 1921-1951, Grantee Grantor 1852-1921, Grantor 1951, Grantor with hidden text 1952-1973, Official Records 1921-1972 with hidden text, Official Records 1972-1998 with hidden text. MC Assessor office documents: 1987-1998 Change of Ownership Reports, 1993-1995 Mapping Control Card, Master Property Records, Name Panel Cards, State Lands Commission, Township & Range. MC Vital records: Index Birth 1863-1986, Index Death 1863-1986, Index Marriage 1913-1974, marriages General Index 1913-1949, Marriage Licenses (Men) 1856-1986, Marriage Licenses (woman) 1856-1986. ARCC N/A Archive Only N/A Archive Only
CAD Intergraph CAD Computer Aided Dispatch System Personal data of reporting parties, suspects of crimes, involved persons in incidents and pertinent details of potential criminal activities Marin County Sheriff's Office Daily Daily
CalAg Permits CaliCo Solutions CalAg Permits Pesticide Regulatory Program Permitting, Reporting, GIS mapping California Department of Pesticide Regulation Daily Daily
CAMS Cascade Systems Cost Accounting Accounts Payable, Accounts receivable, Time entry, Work orders Account Payable, General Ledger Public Works Daily Daily
CAPPS Marin County IST CAPPS County Assessor Personal Property System Unsecured business property assessment and valuations system Business property data Assesor-Recorder Annually Daily
CAPPSv2 Marin County IST CAPPSV2 County Assessor Personal Property System Vessels Unsecured property type of Vessels assessment and valuations system Information on Vessels that will allow for the valuation of the property. Assesor-Recorder Annually Other
CATs power of attorneys out of state app CATS CATS Archaic DOS Application for County Clerk Functions Only stores Power of Attorney data. FBN and Marriages used to be in this database but have been transferred to RiiMS and the FBN database IST created. County Clerk N/A N/A
Centricity Alliance of Chicago Centricity NO LONGER IN ACTIVE USE. Available until 8/1/16 to close billing details. Medical records Health and Human Services N/A N/A
ChangeGear Sun View ChangeGear Service Desk Issue Management and Service Desk Knowledge Base Technical IST, Health and Human Services Daily Daily
Clinician's Gateway Krassons Inc. Clinician's Gateway Web-based system that allows clinicians to securely record clinical notes and generate medical billing.
Medical records Health and Human Services N/A N/A
COMET Dynamic Portal Infor Dynamic Portal Customer Service Requests Incident Reporting Community Development Agency Other Other
COMET Hansen Infor IPS, Infor Public Sector CDA software for EHS, Code Enforcement, Planning and Building (future) Business License, Service Requests, Restaurant and Facility Inspections, Building Permits (future), Planning Community Development Agency Daily Daily
COMPASS Marin County IST COMPASS Used by the Assessor in valuation of real property values Real Property valuation data Assesor-Recorder Daily Daily
Covalent Product Suite Covalent Software Covalent Product Suite Project Management, Tracking, Managing for Results Performance Measures, Goals, Metrics County Administrator's Office Semi-Annually Semi-Annually
Criterion Elevate Sorter Bell and Howell Criterion Elevate Sorter Return and sort voted ballots Signature Elections Department Ad Hoc (during an election) Daily
CUBS-RPCS Columbia Ultimate Debt Collection Collection of delinquent accounts receivable Accounts Recievable, customer demographics and payments Dept of Finance Daily Daily
DARWIN Marin County IST DARWIN District Attorney Records and Workflow Information District Attorney case management system System of Record for District Attorney cases District Attorney Daily Daily
DATACON Datacon Dental Systems DATACON Legacy, non-production Dental Clinic EMS. Data is accessed for insurance and client history and migrated to Dentrix on a per-client basis Dental medical records Health and Human Services N/A N/A
Dentrix Henry Schein, Inc. Dentrix EMR software used by the Dental Clinic Dental medical records Health and Human Services N/A N/A
DFM Riims / ID Shield DFM Associates RiiMS Modules manage the workflow of documents during all phases of document recording including: cashiering, scanning, and indexing. ID Shield Module is used for the truncation of Social Security numbers Recorded documents through the Recorders & County Clerk's office Recorder Daily Daily
EIMS DFM Associates EIMS Election management mystem Name, address, birthdate, driver's license, last 4 SSN, phone, email, signature, political party, birth place Elections Department Daily Daily
Electronic PreHospital Care Report (ePCR) ESO Solutions Electronic PreHospital Care Report (ePCR) Software used by EMS (Emergency Medical Services) and ambulance providers. Medical records Health and Human Services N/A N/A
SAP SAP ERP Core Components (ECC) Financial Accounting, HR, Payroll Accounts Payable, Accounts Receivable, General Ledger, Payroll, Purchasing, HR, Department of Financee, Human Resources, Public Works Daily Daily
Enterprise Resource Planning ERP Tyler Technologies Tyler Cashiering Financial Accounting Cash Receipts Department of Finance Daily Daily
eSDR (electronic Standard Data Record) JPA made up of participating California Counties Orange County with JPA created eSDR. Purpose of collecting, storing and maintaining data necessary to the assessment functions. permanent and annual business of e-files for data collection and handling of Business Property statements. Assessor N/A N/A
FAS County of Marin IST FAS Financial Assistance System (FAS), software used to connect to the Financial Assistance System mainframe. Public Assistance payments Health and Human Services N/A N/A
Fictitious Business Name (FBN) Marin County IST FBN Fictitious Business Name (FBN) for searching for FBN's and for applying for an FBN. WEB for external public viewing & can submit an application and then come into office Applicant information, FBN Assesor-Recorder/County Clerk Daily Daily
LiveCycle Adobe LiveCycle Renders fillable forms and performs business processing of the data Community service fund applications, absentee ballot applications, park incidents, permit inspections,MOCA (Marin Organic) reports, Boards & Commissions applications Information Services and Technology Other Other
General Assistance Marin County IST GA Tracking of Public assistance for qualified HHS clients. HHS client records for public assistance Health and Human Services Daily Daily
Geographic Information System ESRI ArcGIS Store, manage, edit, query, report and plot spatial data Vector feature classes; raster images Community Development Agency Weekly Weekly
Gideon Marin County IST Gideon Used by attorneys and staff to access and maintain case information System of Record for Adult , Juvenile, and Civil Public Defender cases. Public Defender Daily Daily
GovDelivery GovDelivery GovDelivery Communications Cloud Marketing, Subscriptions Messanging, Subscriber Data IST Daily Daily
Granicus Streaming Video Platform Granicus BOS Online Board Meetings Board of Supervisor Online Board Meetings Any document related to Board of Supervisor Agenda and/or meetings ALL;#BOS Weekly Weekly
HDL Prime HDL Software LLC Business License Software Administration of business licensing Local business demographics and business license payments Dept of Finance Daily Daily
HHSCCU SQL Server County of Marin IST HHSCCU SQL Server HHS CALWorks Child Care payments SQL server used by Subsidy Management Program. Client benefits information Health and Human Services N/A N/A
JobAps JobAps JobAps Job Posting and Recruitment Applications, Personal Data Human Resources Daily Daily
JUMP Jump Technology Services JUMP JUMP Technology is a cloud-based CMIS. Client case management Health and Human Services N/A N/A
Marin Center Ticketing Software Select Systems Ticketing Software Ticketing Software Ticket sales, purchaser data, etc..... Cultural Services Daily Daily
Marin Organic Marin County IST MOCA Inspection tracking of organic inspections, client information Names, Dates, Billing history Ag, Weights & Measures Weekly Weekly
Maxcess County of Marin IST Maxcess LEGACY SYSTEM, used for data retention only. Client case management Health and Human Services N/A N/A
MTU Online County of Marin IST MTU Online Repository for the data generated by the Medical Therapy Unit (MTU). Medical records Health and Human Services N/A N/A
Navrisk David Corp. Navrisk Used to process Insurance Claims the County must pay out. Insurance Claims and generated reports given to County Administrator's Office and Board of Supervisor County Counsel and Risk Management Weekly Weekly
Network Solutions Network Solutions Domain Management Domain Management Domains, Billing Data, Personal Contact Info IST Daily Daily
ODYSSEY Marin County IST Case Management System Used by probation officers and staff to access and maintain case information System of Record for Juvenile Probation and Juvenile Hall Probation Daily Daily
Omnis Omnis Studio Omnis Assessment system for Leasehold improvements and possessory interests Recorded documents through the Assesor-Recorder business division Assesor-Recorder Daily Daily
OMNIS 7 Blyth Software Permits Permit intake, financial accounting, tracking, query and reporting Building Dept. permits (will be replaced by Infor) Community Development Agency Daily Daily
OnBase Document/Records Management Hyland OnBase Content Management Content Management Justice, Land, Property, Financial, Retirement All County Departments Daily Daily
One Rain OneRain Inc. Contrail Rainfall water management Data collection and data management Public Works Daily Daily
Online Park Reservations Marin County IST Online Park Reservations Park Reservation Booking, Personal Data Parks Daily Daily
Open Transparency OpenGov Open Transparency Budget Budget County Administrator's Office Annually Annually
Outpatient Medication Tracking Marin County Health and Human Services Outpatient Medication Tracking Data system used by Mental Health and Substance Use Services (MHSUS) Outpatient Medication Clinics for medication inventory tracking and control Medical records Health and Human Services N/A N/A
Panosoft Panoramic Software Panosoft Third party cloud based Saas used by the Public Guardian for client, fiscal, and all other data management. Client case management, includes fiscal Health and Human Services N/A N/A
Parcels & Projects Pertti Karjalainen Parcels and Projects Permit intake, financial accounting, tracking, query and reporting Planning Dept permits, Assessor parcel data Community Development Agency Daily Daily
PAS Marin County IST Case Management System Used by staff to process fees/fines payments Account Payable Probationer Fees Fines Probation Daily Daily
Performance Excellence Program TalentQuest TalentQuest Employee Performance, Training Records Evaluations, Employee Data, HR, Training Human Resources, Information Services Daily Daily
PES Log (formerly Red Book) Marin County Health and Human Services PES and Access Log The PES Log is a website based data management system for Psychiatric Emergency Services (PES). It is also used by the Access Contact team. ; often referred to as the Redbook / Red Book. Supplemental notes to medical records Health and Human Services N/A N/A
PES Medication Tracking Marin County Health and Human Services PES Medication Tracking Website for Psychiatric Emergency Services (PES) nurses to track medication inventory and actions. Medical records Health and Human Services N/A N/A
Phytosanitary Certificate Issuance & Tracking System (PCIT) USDA Web-based Tracks the inspection of agricultural products and certifies compliance with plant health standards of importing countries Certificate Issuance, Reporting, Tracking, On-line Payments Ag, Weights & Measures Weekly Weekly
PKOS Incidents Marin County IST Marin County Parks and Open Space Incidents Incident Reporting Incidents Parks Daily Daily
PRISM Marin County IST Case Management System Used by probation officers and staff to access and maintain case information System of Record for Adult Probation Probation Daily Daily
Property Assessment Appeals Marin County IST AAB -Assessment Appeals Board Application Provides the Board of Supervisor appeals staff with the means to track all appeals submitted for a given year Property Assessment Appeals information Board of Supervisor Annually Weekly
Remittance Processor RTL RTL Remittance Processor processing of incoming checks to the county. Incoming payments to the county Department of Finance Daily Daily
RxNT RxNT RxNT Cloud based Software as a Service (SaaS) used by Mental Health and Substance Use Services (MHSUS) for escript, electronic medical prescriptions. Medical records Health and Human Services N/A N/A
Safety Net Hub Redwood MedNet Safety Net Hub This Health Information Exchange will begin implementation in the first quarter of 2016, and will connect all HHS medical records systems and each of the Marin "safety net" clinics. Medical records Health and Human Services N/A N/A
Schick X-Ray Imaging Schick by Sirona Schick X-Ray Imaging Hardware and software for Dental Clinic x-rays. Legacy data retrieval only. Medical records Health and Human Services N/A N/A
Secure ERDS Orange County ERDS SECURE is a Multi-County Electronic Recording Delivery System (ERDS) allowing California County Recorders to make use of a single streamlined system. Recorded documents through the Recorders Office Recorder Daily Daily
SEERStat National Cancer Institute SEERStat Surveillance, Epidemiology, and End Results Program Statistics (SEERStat). Web based software with small local client install. Access to Cancer information. Medical records Health and Human Services N/A N/A
Sharecare The Echo Group Sharecare Billing and adminsitrative database with a web-based front end used by MHSUS. Medical records billing Health and Human Services N/A N/A
SharePoint Microsoft SharePoint Portal, Intranet Information, Media, Portal Sites IST Daily Daily
ShoWare ShoWare Ticket Suite (Box Office, Online, Mobile, Social Selling) Ticketing, Calendar of Events, Donations Event Info, Ticket, Personal Information, Donations Cultural Services Daily Daily
Sitecore CMS Sitecore CMS Content Management, Content Distribution Web Content IST Daily Daily
South Tech marriage license SouthTech Systems ClerkDocs Automated system for the registration, indexing, storage and retrieval of Marriage Documents filed with the County Clerk. Recorded documents through the County Clerk's office County Clerk Daily Daily
TAPIS Marin County IST TAPIS Property Valuation and taxes Property Valuation, Property Tax (Billing, Collection and Distribution) Department of Finance; Assessor-Recorder Daily Daily
Tax Payments (Web) Marin County IST Pay Tax Online payment of property taxes online Property Tax Department of Finance Daily Daily
Tech Lease Marin County IST Tech Lease Web Program Technology purchase requests from across the county are made through this Web Program Lease Requests, approvals, and Purchase Orders Information Services and Technology Daily Daily
Telephone / Voicemail systems support Avaya Aura Telephone and Voicemail system Telephone Numbers ALL Daily Daily
Teletask Teletask Teletask Autodialer software used by Clinics, WIC and Dental. Client contact information supplemental to medical records Health and Human Services N/A N/A
Tiburon Tritech Tiburon Total Command RMS Suite Complete management of law enforcement agencies records needs and jail management system for SO. Personal data of reporting parties, suspects of crimes, involved persons in incidents and pertinent details of potential criminal activities, to include crime/incident reports, warrants, restraining orders, inmate management information. Marin County Sheriff's Office Daily Daily
Transient Occupancy Tax Marin County IST TOT Transient Occupancy Tax processing Tax information Department of Finance Daily Daily
Trumba Trumba Corporation Trumba Calendaring, Events Calendar, Events Information Services and Technology Daily Daily
Ungerboeck Ungerboeck Software International Ungerboeck for Venues Venue Management Booking Data, Personal Information Cultural Services Daily Daily
UPAS (unsecured property assssment system) Marin County Assessor Was an off the shelf database system bought years ago. Now being replaced by CAPPS. UPAS is built on Omnis Application allowing the Assessor's office to manage information listed in "types of data". Information on Vessels, aircraft, Pis, unsecured houseboats, leasehold improvements, foreign improvements (buildings on land with different owners, i.e. gas stations--gas station owned by Shell but land is owned by someone else) that allow for the valuation of the properties. Assesor-Recorder Daily Daily
VetPro Panoramic Software VetPro Web based SaaS used by Veterans' Services for client data management. Case management Health and Human Services N/A N/A
Voter Dashboard Marin County IST Voter Dashboard Voter Information Election Data, Polling Place, Registration Status, Mail Opt-Out Elections Daily Daily
WEB EOC Intermedix Web EOC Emergency event management Emergency incident status Marin County Sheriff's Office as needed basis as needed basis
Website MarinOutbreak.org Marin County Health and Human Services Web-based Web based data system used by facilities in the County to provide information on disease outbreaks. Partially anonymized medical records Health and Human Services N/A N/A